MS Office Shortcuts
Universal Office Shortcuts (Work in Word, Excel, PowerPoint, Outlook)
These are the fundamental shortcuts that work across the core Office applications.
| Shortcut Key | Action | Description |
| Ctrl + N | New | Create a new document, workbook, presentation, or email. |
| Ctrl + O | Open | Open an existing file. |
| Ctrl + S | Save | Save the current file. |
| F12 | Save As | Open the “Save As” dialog to save with a new name or location. |
| Ctrl + P | Open the Print menu. | |
| Ctrl + Z | Undo | Reverse the last action. |
| Ctrl + Y | Redo | Repeat or redo the last action. |
| Ctrl + X | Cut | Remove the selected content and copy it to the clipboard. |
| Ctrl + C | Copy | Copy the selected content to the clipboard. |
| Ctrl + V | Paste | Insert the contents of the clipboard. |
| Ctrl + F | Find | Open the Find dialog to search for text. |
| Ctrl + H | Replace | Open the Find and Replace dialog. |
| Ctrl + B | Bold | Apply or remove bold formatting. |
| Ctrl + I | Italic | Apply or remove italic formatting. |
| Ctrl + U | Underline | Apply or remove underline formatting. |
| Ctrl + A | Select All | Select all text and objects in the document. |
| Ctrl + F4 | Close | Close the current document window (does not quit the app). |
| Alt + F4 | Quit | Close the Office application entirely. |
| F1 | Help | Open the Help pane. |
| F7 | Spelling | Check spelling and grammar. |
Microsoft Word Shortcuts
| Shortcut Key | Action | Description |
| Ctrl + L | Align Left | Align text to the left. |
| Ctrl + E | Align Center | Center-align text. |
| Ctrl + R | Align Right | Align text to the right. |
| Ctrl + J | Justify | Justify text (align to both left and right margins). |
| Ctrl + ] | Increase Font Size | Increase font size by 1 point. |
| Ctrl + [ | Decrease Font Size | Decrease font size by 1 point. |
| Ctrl + Shift + > | Grow Font | Increase to the next standard font size. |
| Ctrl + Shift + < | Shrink Font | Decrease to the next standard font size. |
| Ctrl + Spacebar | Clear Formatting | Remove all manual formatting from the selection. |
| Ctrl + Enter | Page Break | Insert a page break. |
| Shift + Enter | Line Break | Insert a line break (without starting a new paragraph). |
| Ctrl + Shift + C | Copy Format | Copy the formatting of the selection (Format Painter). |
| Ctrl + Shift + V | Paste Format | Paste the copied formatting to the selection. |
| Ctrl + Shift + N | Apply Normal Style | Apply the Normal paragraph style. |
| Ctrl + 1 | Single Line Spacing | Set line spacing to 1.0. |
| Ctrl + 2 | Double Line Spacing | Set line spacing to 2.0. |
| Ctrl + 5 | 1.5 Line Spacing | Set line spacing to 1.5. |
| F4 | Repeat Last Action | Repeat your last command or action. |
Microsoft Excel Shortcuts
| Shortcut Key | Action | Description |
| F2 | Edit Cell | Edit the active cell. |
| Ctrl + ; | Insert Current Date | Insert the current date. |
| Ctrl + Shift + ; | Insert Current Time | Insert the current time. |
| Ctrl + Arrow Key | Move to Edge | Move to the edge of the data region. |
| Shift + Arrow Key | Extend Selection | Extend the selection by one cell. |
| Ctrl + Shift + Arrow Key | Extend to Edge | Extend the selection to the last non-empty cell. |
| Ctrl + Spacebar | Select Column | Select the entire column. |
| Shift + Spacebar | Select Row | Select the entire row. |
| Ctrl + D | Fill Down | Fill the selected cells down (copies top cell). |
| Ctrl + R | Fill Right | Fill the selected cells to the right (copies left cell). |
| Ctrl + T | Create Table | Create a table from the selected data. |
| Alt + = | AutoSum | Insert the SUM function automatically. |
| F4 | Toggle References | Cycle through absolute and relative references (when editing a cell). |
| Ctrl + 1 | Format Cells | Open the Format Cells dialog box. |
| Ctrl + Page Up/Down | Switch Worksheets | Move between sheets in a workbook. |
| Ctrl + Shift + L | Toggle Filter | Turn AutoFilter on or off. |
Microsoft PowerPoint Shortcuts
| Shortcut Key | Action | Description |
| Ctrl + M | New Slide | Insert a new slide. |
| Ctrl + D | Duplicate | Duplicate the selected object or slide. |
| F5 | Start Slideshow | Start the presentation from the beginning. |
| Shift + F5 | Start from Current | Start the presentation from the current slide. |
| B or . | Black/Unblack Screen | Display a black screen during a show, press again to exit. |
| W or , | White/Unwhite Screen | Display a white screen during a show, press again to exit. |
| Esc | End Slideshow | End the presentation. |
| Ctrl + Up/Down Arrow | Nudge Object | Nudge the selected object slightly. |
| Ctrl + Shift + > | Increase Font Size | Increase the font size of selected text. |
| Ctrl + Shift + < | Decrease Font Size | Decrease the font size of selected text. |
| Ctrl + G | Group | Group selected shapes, pictures, or objects. |
| Ctrl + Shift + G | Ungroup | Ungroup the selected group. |
| F12 | Save As | Open the “Save As” dialog (also works in other apps). |
| Alt + F9 | Show/Hide Guides | Toggle the display of alignment guides. |
| Ctrl + Mouse Wheel | Zoom | Zoom in and out of the slide. |
Navigation & Ribbon Shortcuts (All Office Apps)
These shortcuts help you navigate the interface without a mouse.
| Shortcut Key | Action | Description |
| Alt or F10 | Show KeyTips | Display keyboard shortcuts for items on the Ribbon. |
| Alt + [Letter] | Execute Command | Press the letter shown in the KeyTip to execute a command. |
| Alt + Q | “Tell Me” | Move cursor to the “Tell me what you want to do” box. |
| Tab / Shift + Tab | Navigate | Move forward/backward through options in a dialog. |
| Spacebar or Enter | Select | Activate a selected command or button. |
| Arrow Keys | Move | Move between items in a list or group. |
| Ctrl + F1 | Collapse Ribbon | Show or hide the Ribbon. |